VALLEY CENTER MUNICIPAL WATER DISTRICT
Regular Board Meeting
Monday, August 4, 2008
Time: 2:00 P.M.
Place: Board Room
29300 Valley Center Road
Valley Center, CA 92082
The Valley Center Municipal Water District Board of Directors’ meeting was called to order by President Broomell at 2:00 P.M.
Board members present were: Directors Broomell, Polito, Aleshire and Stone. Director Haskell was absent. Staff members present were: General Manager Arant, General Counsel Cowett, District Engineer Grabbe, Director of Finance Jeffrey, Director of Operations Hoyle, Board Secretary Stetson, Project Managers Kilwein and Carrillo and IT Manager Rivard. Audience members present were: Messrs. Bernsen, Hilbig, Lewis and Bunts.
1. Upon motion by Stone, seconded by Polito and unanimously carried, the following consent calendar items were approved:
• Minutes of the Board meetings held July 7, 14 and 21, 2008
• Audit demand check numbers 119044 through 119324
• Report of developer constructed facilities accepted by the District in Fiscal Year 2007-08
• Report of capital improvement projects completed during Fiscal Year 2007-08
• Concept approval of the Nichols-Witman Waterline Extension Project consisting of approximately 340 linear feet of 8-inch water main, four water services, one fire hydrant and other appurtenances
• Concept approval of the Stehly Waterline Extension Project consisting of approximately 1,450 linear feet of 8-inch water main, two valves, nine water services, three fire hydrants and other appurtenances
2. Approval of the South Village Wastewater Expansion Project’s Master Plan and an Update on the Project:
A Master Plan for the South Village Wastewater Expansion Project to determine facilities required to provide wastewater service to the Valley Center South Village area had been prepared by Kennedy-Jenks Consultants. The Master Plan identifies the ultimate build-out of the service area and evaluates a multi-phased expansion of the Woods Valley Ranch Water Reclamation Facility.
The South Village wastewater service area consists of approximately 600 acres in the vicinity of the Woods Valley Ranch Water Reclamation Facility that will require wastewater service to accommodate the land use designations proposed under the County’s General Plan 2020. However, build-out within the service area is limited to the land use designations of the current General Plan. The Master Plan for the South Village Wastewater Expansion Project identifies the facilities that are needed under the existing land use plan as well as the facilities that will be necessary to provide wastewater service for the anticipated increased zoning of the proposed General Plan Update. The following table was reviewed which indicates the number of equivalent dwelling unit (EDU) wastewater connections for the Phase I and Phase II parcels considering the current General Plan and the Ultimate Updated General Plan land use designations:
Current General Plan
Ultimate Updated General Plan
Woods Valley Ranch
District Engineer Grabbe noted that is not likely that the properties in the South Village Wastewater service area will utilize the maximum EDUs allowed. Capacity requests for the Phase II project total 50% of the allowable build-out.
The collection system is proposed to be a low pressure wastewater collection system with a grinder pump installed by each property owner to connect to the system. The low pressure collection mains range in size from 2-inch to 6-inch and will total approximately 25,000 feet.
Seasonal storage facilities with a capacity of 84 days of storage for the developments will be required. Four seasonal storage sites were identified and evaluated in the Master Plan. A West Storage site was selected as the preferred site due to the access, nearby potential reclaimed water use and environmentally preferred. A seasonal storage facility closer to the Woods Valley Golf Course for the Bell Enterprises and Alti Corporation developments is being evaluated that will reduce expenses.
The Woods Valley Ranch Water Reclamation Facilities were designed for expansion to provide wastewater service to the surrounding area. Certain facilities at the plant were oversized by the Woods Valley Ranch developer that will provide for a more cost effective expansion of the facilities. The District has agreed in concept to enter into a reimbursement agreement to recover the cost for over-sizing the facilities from future participants in the wastewater expansion project. The projected treatment plant capacity needs for the future phased expansion projects are shown on the attached table:
(Phase II Expansion)
630 EDUs (gpd)
(Current General Plan)
1,328 EDUs (gpd)
(General Plan Update)
2,676 EDUs (gpd)
Total Woods Valley Ranch Water Reclamation
The treatment facility’s recycled water will be used to irrigate the Woods Valley Ranch Golf Course and designated irrigation areas of future developments. The Master Plan evaluated the preliminary water balance for the golf course and determined that approximately 216 additional acres of irrigation land will be required for the ultimate build-out of the service area. This analysis of the golf course’s water demands is considered conservative and data from actual golf course irrigation records will be utilized as part of the preliminary design and waste discharge permit update.
Estimated facility costs were presented as outlined on the following table:
General Plan Update
$58,300 per EDU
$36,500 per EDU
$23,500 per EDU
Upon approval of the Master Plan for the South Village Wastewater Expansion Project, the design phase will commence. Prior to this step, funding commitments from the property owners through execution of a wastewater service agreement with the participants requesting wastewater capacity will be obtained. A schedule for the Phase II expansion project indicates that commitments from the property owners are due by September 30th, the design phase will be from November 2008 through April 2009, project bids, an assessment district vote and award of contract completed by July 2009, with construction projected from September 2009 through August 2010.
Staff recommended Board adoption of Resolution No. 2008-28 approving the South Village Wastewater Service Area’s Master Plan, authorizing completion of the wastewater service agreement, and securing property owner commitments to the design phase of the project.
Upon motion by Aleshire, seconded by Stone and unanimously carried, the following resolution, entitled:
RESOLUTION NO. 2008-28
RESOLUTION OF THE BOARD OF DIRECTORS OF
THE VALLEY CENTER MUNICIPAL WATER DISTRICT
APPROVING THE MASTER PLAN FOR THE
SOUTH VILLAGE WASTEWATER SERVICE AREA
was adopted by the following vote, to wit:
AYES: Directors Broomell, Polito, Aleshire and Stone
ABSENT: Director Haskell
3. Resolution Authorizing an Amendment to the Contract with Cal-PERS:
Director of Finance Jeffrey reviewed that on July 14th, a resolution of intention had been adopted by the Board to amend the Cal-PERS contract from 2% at 55 to a 2.7% at 55 Plan. The employees’ vote on this increase in retirement benefits in which the employees will pay the cost through a pretax payroll deduction of 6.487% of salary was approved by a vote of 61 Ayes and 18 Noes. Resolution No. 2008-32 was presented for adoption which authorizes the formal amendment to the Cal-PERS contract to increase retirement benefits to 2.7% at 55 to be effective August 17, 2008.
Upon motion by Aleshire, seconded by Polito and unanimously carried, the following resolution, entitled:
RESOLUTION NO. 2008-32
VALLEY CENTER MUNICIPAL WATER DISTRICT
RESOLUTION AUTHORIZING AN AMENDMENT
TO THE CONTRACT
4. Review of the Revised Water Supply Shortage Response Program:
The recommended changes in the draft Water Supply Shortage Response Program received at the July 21st workshop were incorporated in the document and presented for the Board’s review.
Revisions include deleting the reference to the San Diego County Water Authority’s Drought Management Plan, clarification pertaining to notification of a water supply shortage response level and the appeals procedures.
A public hearing to receive input on the proposed Water Supply Shortage Response Program ordinance will be held in September.
5. Strategic Plan Update:
The draft Strategic Plan Update for Fiscal Years 2008-09 through 2012-13 incorporating the recommended changes from the workshop held July 21st was presented for the Board’s review.
The fourteen organizational values are listed within three categories of: Customer Satisfaction, Professionalism and Efficient Use of Resources. Performance Standards were amended to list Discretionary Reserves as “Unrestricted or uncommitted reserves not anticipated to be used in the current fiscal year equal to 6 months’ operations and maintenance budget.” The Strategic Plan Goals reflect policy goals pertaining to Water Supply, Wastewater Treatment and Reclamation, Infrastructure, Finance, Technology, Energy and Compensation and Benefits.
The Strategic Plan Update for Fiscal Years 2008-09 through 2012-13 was approved as presented with the changes recommended by the Board at the July 21st workshop.
GENERAL MANAGER’S AGENDA
6. Review of Miscellaneous Informational Items:
• General Manager Arant reported that at the July 24th San Diego County Water Authority Board meeting the main focus was on a proposed annexation of property to the Lakeside Water District. The Board’s action on the annexation was to approve the annexation subject to certain conditions including the payment by the property owner of a water demand offset fee to cover the costs for installation of water conserving devices that are estimated to save the property’s water demands of 0.63 acre feet. Also, it was stipulated that the Lakeside Water District shall certify that the offsets have been incorporated prior to completion of the annexation.
• Grading for the District’s solar project at Lake Turner has commenced in which drainage area slopes are being constructed and land cleared for the solar panels. The removal of rocks on-site has required blasting. The solar project is scheduled to be completed by the end of 2008.
GENERAL COUNSEL’S AGENDA
7. Emergency Water Service Agreement with the San Pasqual Reservation:
General Counsel Cowett provided at update on the proposed extension of the agreement between the District and the San Pasqual Band of Indians to supply emergency water service to reservation land which is outside of the District’s boundary. The current agreement expired on December 31, 2007. A provision of the proposed new agreement stipulates that in the event water supply cutbacks are implemented for M&I customers (Level 2 of the Water Supply Reduction Response Program), there will no longer be surplus water to supply the emergency water service, and the interim emergency water provided the San Pasqual Reservation will be terminated. In light of the current water shortages, alternative sources to continue to supply the San Pasqual Reservation with emergency water service are being explored. One alternative is for Metropolitan Water District to advance water that is being credited the San Pasqual Indian Reservation from its portion of the San Luis Rey Indian Water Rights Settlement Act. Another alternative being pursued is an exchange agreement with Yuima Municipal Water District to utilize local water pumped from the groundwater basin. Due to limitations of the basin’s water supply, any such agreement to extract the groundwater supplies will be limited to 50 acre feet per year.
BOARD OF DIRECTORS’ AGENDA
8. ACWA-JPIA Executive Committee Meeting:
As part of the ACWA-JPIA Strategic Plan, a committee was formed to evaluate the administration building and its adequacy to meet needs. The Chief Executive has recommended the construction of a new administration building though there is excess space within the current building which is leased and no growth in employees is expected. The committee has identified property to be purchased and provided construction estimates of $110.00 per square foot. The recommendation of the committee was presented with no analysis data or a competitive bidding process planned. Director Aleshire stated he has recommended that a cost benefit analysis be conducted to obtain a recommendation regarding remodeling the existing building or the construction of a new administration building and has forwarded information on firms that conduct such studies.
9. A Closed Session was called by President Broomell at 4:09 p.m. pursuant to:
▪ Government Code §54956.8 – Real Property Transaction, Conference
with Negotiator to discuss lease of District lands for installation of
Property: 29300 Valley Center Road
Agency Negotiator: Gary T. Arant, General Manager and Sophie
Akins, General Counsel
Negotiating Party: Solar Electric Solutions
Under Negotiation: Terms of Lease
The regular Board meeting was reconvened at 4:27 p.m. No action was reported.
10. Upon motion by Aleshire, seconded by Polito and unanimously carried, the meeting was adjourned at 4:28 p.m.