VALLEY CENTER MUNICIPAL WATER DISTRICT
Regular Board Meeting
Monday, September 7, 2004
Time: 2:00 P.M.
Place: Board Room
29300 Valley Center Road
Valley Center, CA 92082
The Valley Center Municipal Water District Board of Directors’ meeting was called to order by President Broomell at 2:00 P.M.
Board members present were: Directors Broomell, Polito, Aleshire, Haskell and Stone. Staff members present were: General Manager Arant, General Counsel de Sousa, District Engineer Jewell, Director of Operations Dacus, Director of Finance Jeffrey, Project Manager Williams, Engineering Services Supervisor Gootee, and Assistant Board Secretary Doerr. Spectators present were Doug O’Hara and Rua M. Pett.
Upon motion by Polito, second by Haskell and unanimously carried, the following consent calendar items were approved:
1. Minutes of the Board meeting held August 2, 2004
2. Report of Professional and Consulting Agreements and Contracts for FY 2003-04
3. Report of Developers’ Constructed Facilities Accepted in FY 2003-04
4. Audit demands
5. Treasurer’s Report for the periods ended June 30 and July 31, 2004, and Financial Statement for the period ended July 31, 2004
6. Status Report on the Valley Center Road Pipeline Replacement Project:
Project Manager Dennis Williams presented an update on the status of the Valley Center Road Pipeline Replacement project. The county’s proposal is to widen the road from the existing two lanes to four lanes with curbs, gutters, sidewalks, a painted median, and stop lights. Completion of design is scheduled for December 1, advertising for bids January 2, bid opening March 1, with construction commencing on April 1, 2005. Replacement of VCMWD’s pipeline will be included as part of the County’s road widening project through an agreement with the District, as was done with the widening of
Mountain Meadow Road. The County will provide all administration and project management costs, with the District maintaining authority during the construction on construction change orders, etc. VCMWD is presently at 50% design completion, which is well within the capability of meeting the County’s schedule.
The District’s proposed facilities consist of 1,425 LF of 8” DIP, 1,908 LF of 10” DIP, 3,902 LF of 14” DIP, 8,448 LF of 18” DIP, and 108 meter services beginning north of Ridge Ranch Road and extending to ±200 feet east of Cole Grade Road, as well as replacement of the pipeline over the Banbury Road hill area which the County plans to lower 10 feet. Four parallel pipelines will be constructed in the commercial areas -- Woods Valley Road to Mirar De Valle Road, Old Road to Calle de Vista, at Miller Road, and west of the intersection of Cole Grade Road. The parallel pipeline will enable shorter lateral and appurtenance runs, allow feeding as a looped system giving uninterrupted service to the District’s commercial customers should an outage occur, and minimize the District’s intrusion into the road for future repair and maintenance of District facilities. The pipelines between the parallel lines will have stub lines installed should it be necessary in the future to install a parallel pipeline on the other side of the road.
7. Award of Contract for the Reidy Creek Pipeline Replacement Project:
Project Manager Williams stated that bids for the Reidy Creek Pipeline Replacement project were opened on August 24, 2004. Seven bids were received, with the lowest submitted by SoCal Pacific Construction at $363,095.00 and the highest from Zondiros Corporation at $499,898.50. The engineer’s estimate for this project was $366,000. All references contacted for SoCal Pacific Construction were favorable. Staff recommended award of the contract to SoCal Pacific Construction for their low bid of $363,095.00.
Upon motion by Aleshire, seconded by Polito, and unanimously carried, the following resolution entitled:
RESOLUTION NO. 2004-31
RESOLUTION OF THE BOARD OF DIRECTORS OF
VALLEY CENTER MUNICIPAL WATER District
AWARDING THE CONTRACT FOR THE
REIDY CREEK PIPELINE REPLACEMENT
was adopted by the following vote:
AYES: Directors Broomell, Polito, Aleshire, Stone, and Haskell
8. Request to Approve Purchase Order for Purchase of Equipment for Lilac Pala Pump Station Electrical:
The District solicited quotes to purchase equipment for the replacement of one electrical control panel at Lilac Pala Pump Station. The low quote received was $54,592.40 from Electrical Sales, Inc. The District’s estimate was $60,000.00, which includes electrical equipment and installation by in-house personnel.
Upon motion by Aleshire seconded by Polito, and unanimously carried, Purchase Order #16011 to Electrical Sales for $54,592.40 was approved.
9. Strategic Plan Specific Goals and Budget Objectives for FY 2003-04 Year–End Status Report:
The year-end FY 2003-04 Strategic Plan Specific Goals and Budget Objectives status report was reviewed. Of the 76 projects, 46 were complete and 22 were underway, near completion, or completion anticipated by the end of FY 2004-05. These 76 projects represent 89% of all active objectives and 93% of all objectives which are controlled by the District. Of the balance, three projects are under the control of an outside agency or party and five are multi-year projects under the control of the District.
10. Strategic Plan Specific Goals and Budget Objectives for FY 2004-05:
The Strategic Plan Specific Goals and Budget Objectives for FY 2004-05 were presented for review and approval. There are 60 distinct projects or tasks, of which 47 are anticipated to be completed within FY 2004-05, 3 are projects controlled by other agencies or parties, and 10 are long term multi-year projects.
Upon motion by Aleshire seconded by Polito, and unanimously carried, the Fiscal Year 2004-05 Strategic Plan Specific Goals and Budget Objectives were approved.
GENERAL MANAGER’S AGENDA
11. General Manager Arant reported:
· Water purchases for July 2004 were 6,227.02 AF, which is 200 AF above July of last year.
· Number of active accounts has increased over 650 in one year.
· As of July 2004, the District’s customers have benefited in a $50 million savings with the combination of the IAWP, RTS, and SDCWA discounts.
SDCWA Melded Supply Rate: Discussions are ongoing on how to incorporate the cost of the Imperial Irrigation District (IID) water into the CWA’s supply rate. Below are the current rate and the proposed melded rate which would become effective January 1, if adopted by the CWA:
MWD Untreated Tier 1 $326 $331
Total Untreated $326 $350
MWD Treatment $92 $112
Total Treated $418 $462
SDCWA Governance Workshop: As an outcrop of issues raised by the ESG, there will be a workshop on Friday, September 10 to discuss revising the way the CWA committees are formed and how they function. One of the issues to be discussed is arriving at a method of how to appoint CWA board members’ committees based upon seniority on the board, based on their choices, and based upon some way to allocate the positions on the geographic north, south, east, west basis. The focus is to strengthen the role of the committees and the governance process of the CWA.
Ag Peak and Supply Reduction Meeting: An initial discussion, coordination and planning meeting among SDCWA member agencies with ag customers and IAWP participants is planned for September 16th to begin discussing strategies for peaking and potential ag supply reduction issues in 2005 and 2006. This meeting was initiated by VCMWD in anticipation of having a strategic plan in place by next year. The Farm Bureau and Avocado Commission will be present at the meeting.
VCMWD Financial Plan: The District will be having a scoping conference call this week to continue to refine and update the base case model for use by Fieldman & Rolapp in assisting the District with its Financial Plan.
Compensation and Class Study: The study is under way and the District is evaluating the potential of expanding comp agencies to 20 and bringing in several agencies from southern Orange County.
Contract WW Treatment Plant Management: The District had an initial meeting with Tetra Tech to discuss potential contract management of WW Treatment Plants for a 2 to 3 year transition period.
ACWA Blueprint Task Force: The Association of California Water Agencies has launched a major effort to develop a blueprint for policy leaders to follow to meet the state’s water needs. The plan is being developed by a statewide task force that represents a cross-section of ACWA members.
BOARD OF DIRECTORS’ AGENDA
12. San Diego County Water Authority’s Board of Directors’ Meeting Report:
Written summary of the CWA’s meeting held August 26, 2004, was provided.
13. A Closed Session was called by President Broomell at 3:15 p.m. pursuant to:
$ Government Code '54956.9(a), Conference with Legal Counsel - Existing Litigation.
Name of Case: Sweetwater Authority, et al. v. Dynegy, Inc., et al.
San Diego Superior Court Case GIC 760743
Name of Case: Rincon del Diablo Municipal Water District, et al. v. San Diego County Water Authority, et al.
San Diego County Superior Court Case No. GIC798230
· Closed session: Government Code Section 54956.8, Conference With Real Property Negotiator
Property: APN 188-240-31, 40-44
Negotiator: Gary T. Arant, General Manager
Michael C. Cowett, Best, Best & Krieger LLP
Negotiating Party: Jane Wiggans, Wiggans & Willett, Inc.
Property: APN 186-231-15 through 18
Michael C. Cowett, District Legal Counsel
Negotiating Party: Jeff Weber, Broker Associate
The Regular Board meeting was reconvened at 3:39 p.m. No action was reported.
14. Upon motion by Polito, seconded by Haskell and unanimously carried, the meeting was adjourned at 3:40 p.m.
President Board Secretary