August 6, 2001
VALLEY CENTER MUNICIPAL WATER DISTRICT
Regular Board Meeting
Monday, August 6, 2001
Time: 2:00 P.M.
Place: Board Room
29300 Valley Center Rd.
Valley Center, CA 92082
The Valley Center Municipal Water District Board of Directors’ meeting was called to order by
President Broomell at 2:00 P.M.
Board members present were: Directors Broomell, Aleshire and Stone. Directors Armstrong and
Polito was absent. Staff members present were: General Manager Arant, General Counsel
Cowett, District Engineer Jewell, Director of Finance Jarrell, Information Systems Specialist Learue
and Board Secretary Stetson. Spectators present were: Messrs. Rogers, Davis, Ross and
Buchanon, and Ms. Millay.
APPROVAL OF AGENDA
1.
Upon motion by Aleshire, seconded by Stone and unanimously carried, the following additions to the agenda were approved:
• Consideration of the resignation of Director George Armstrong, Division 2
Representative, and procedure to fill the Board vacancy
• Request for authorization of an oppose position of Senate Bill 221 (Kuehl)
•
Consideration of a position regarding the Regional Government Efficiency Commission’s organizational plan to create a regional agency.
CONSENT CALENDAR
2.
Upon motion by Aleshire, seconded by Stone and unanimously carried, the following consent calendar items were approved:
• Minutes of the Board meeting held July 2, 2001
• Mattoon Water Main Line Extension Project consisting of approximately 400 feet
of 8-inch water main, one 6-inch fire hydrant, three water services and other
required appurtenances.
• Notices of Completion filed for the McNally Road/Oak Glen Road Water Main
Replacement Project
• Audit demand check numbers 85398 through 85771 and wire disbursements 01-169
through 01-205
• Quarterly disclosure of expense reimbursements per Government Code
Section 53065.5
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Board of Directors’ Meeting
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ACTION AGENDA
3. Lake Turner Recreational Consortium - Resolution of Issues:
A meeting was held with the potential members of the Lake Turner Recreational Consortium
regarding resolution of issues concerning the development, operation and financial support
for the proposed recreational activities by the Consortium members at Lake Turner. As
proposed, members of the Lake Turner Recreational Consortium are: Boy Scouts of America,
Girl Scouts of America, Palomar Family YMCA and the Boys and Girls Club, Inland North
County. Tentative agreement was reached as follows:
The consortium will:
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Provide security fencing around the water, power and restroom facilities,
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Provide for the construction and ongoing maintenance of other minor recreational facilities such as; camp sites, shaded picnic areas, trails, and cooking facilities,
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Provide property and personal liability insurance required by the District,
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Coordinate scheduling for use of the facility with members of Consortium,
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Provide, at all times, professional supervision of activities and participants,
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Provide trash removal and minor facility maintenance on an as-used basis,
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Provide licensed waste removal and disposal from the restroom facilities,
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Provide for the incidental cost of the water and power utilities, and
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Comply with any applicable laws, rules, and regulations, including District rules and regulations, as well as the provisions set forth in the "License to Use the Lake Turner
Recreational Area."
The Valley Center Municipal Water District will:
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Install a domestic water service (~1,300 ft.) (estimated cost of $8,500),
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Install a 220v, power drop (~650 ft.) (estimated cost of $3,020),
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Construct a portable restroom facility (estimated cost of $2,500),
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Grade a parking and vehicle turnaround (estimated cost of $2,500), and
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Make daily visual inspection of the area during normal duty inspection rounds. General Manager Arant stated that the restroom facility, water service and power drop would
be retained by the District in the event of the Consortium’s termination, noting that the
infrastructure would be beneficial to the District’s operation and maintenance of Lake Turner.
Board approval of the above outlined responsibilities was requested which will be
incorporated into the Agreement for the use of Lake Turner with the Consortium members.
In order to receive input from the property owners near the lake on the proposed recreational
activities, a noticed (direct mail) hearing will be conducted at the August 20
th
Board meeting. Mr. Will Rogers of 11402 Betsworth Road stated issues that need to be addressed
concerning the use of Lake Turner for recreational activities include the types of activities,
hours of operation and the frequency of use. Staff responded that such specifics will be
addressed upon resolution of the pending issues concerning participants’ responsibilities.
Valley Center Municipal Water District
Board of Directors’ Meeting
3 8/6/2001
Upon motion by Aleshire, seconded by Stone and unanimously carried, conceptual
approval of the responsibilities of the proposed Lake Turner Recreational Consortium
members and the District as previously outlined was granted and staff was directed to
notify property owners near Lake Turner of the public hearing for the Lake Turner
Recreational Use proposal.
4. Energy Resource Options Assessment and Approval of Consulting Agreement for Water and
Energy Consulting:
Resolution No. 2001-30, which sets forth the District’s policies, goals, objectives and
procedures with respect to securing affordable and reliable energy resources, was presented
for the Board’s adoption. Proposals from consultants to complete the general scope of work
outlined in the resolution have been requested. A proposal from Dr. Lon House of Water and
Energy Consulting was received. Boyle Engineering will also provide consulting services for
components of the energy resource options assessment; i.e. evaluation of the operation of
the water system.
The scope of work and consultant, who will complete the analysis for implementation
recommendations to achieve the goals of securing affordable and reliable energy resources,
were recommended as set forth below:
Power Needs and Resource Assessment - Dr. Lon House
Review of District Operations and Power Use Efficiency - Dr. Lon House (short -term)
and Boyle Engineering (long-term)
Review Current Conditions for Electricity and Natural Gas - Dr. Lon House
Forecast of Future Market Conditions for Electricity and Natural Gas - Dr. Lon House
Review of Energy Resources Options Available to the District - Dr. Lon House
Community Input - District
Options Assessment - Dr. Lon House
The work to be completed by Dr. Lon House, Water and Energy Consulting, will be at a cost
not to exceed $37,500 and approval of the scope of work (Exhibit “A”) was recommended.
It is expected that the scope of work from Boyle Engineering and cost not to exceed proposal
will be presented for the Board’s consideration at the August 20
th
meeting.
Upon motion by Aleshire, seconded by Stone and unanimously carried, the scope of
work for an energy assessment by Lon W. House, Ph.D. of Water & Energy Consulting,
at a cost not to exceed $37,500 was approved, which is attached hereto as Exhibit “A”,
and the following resolution, entitled:
RESOLUTION NO. 2001-30
RESOLUTION OF THE BOARD OF DIRECTORS
OF VALLEY CENTER MUNICIPAL WATER DISTRICT
SETTING FORTH POLICIES, GOALS, OBJECTIVES AND
Valley Center Municipal Water District
Board of Directors’ Meeting
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PROCEDURES WITH RESPECT TO SECURING AFFORDABLE
AND RELIABLE ENERGY RESOURCES FOR DISTRICT
OPERATIONS AND APPROPRIATING FUNDS THEREFORE
was adopted by the following vote, to wit:
AYES: Directors Broomell, Aleshire and Stone
NOES: None
ABSENT: Director Armstrong and Polito
5. Award of Contract for the Triple “J” Road Pipeline Replacement Project:
Bids for the Triple “J” Road Pipeline Replacement project were received on July 3
rd
in which the lowest bid was submitted by Roberts Engineering Contractors at $107,079. Staff
recommended adoption of Resolution No. 2001-33 awarding the contract for the Triple “J”
Road Pipeline Replacement Project, which consists of approximately 1300 feet of 16" ductile
iron pipe, to Roberts Engineering Contractors.
Upon motion by Stone, seconded by Aleshire and unanimously carried, the following
resolution, entitled:
RESOLUTION NO. 2001-33
RESOLUTION OF THE BOARD OF DIRECTORS
OF VALLEY CENTER MUNICIPAL WATER
DISTRICT AWARDING CONTRACT FOR THE
TRIPLE “J” ROAD PIPELINE REPLACEMENT
was adopted by the following vote, to wit:
AYES: Directors Broomell, Aleshire and Stone
NOES: None
ABSENT: Director Armstrong and Polito
6. Water Service Agreement Between the District and the City of Escondido:
The City of Escondido is the owner of 27.9 acres within the District’s service area located at
the northwest corner of North Broadway and Jesmond Dene Road. This property will be
included in the development of a golf course that is proposed to be served with recycled water
from the City of Escondido.
Valley Center Municipal Water District
Board of Directors’ Meeting
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Initially, the City had requested deannexation of this parcel and annexation to the City,
however, these efforts were terminated and discussion ensued with representatives from the
City regarding costs for the provision of water to the property. District Engineer Jewell noted
that the District expended funds to construct facilities in this area that could service this parcel
and that there would be lost revenue to the District (meter service charge and meter capacity
charge) if the City were to provide water service to this parcel. As such, the proposed
agreement with the City of Escondido to provide water service to the city-owned property
within the District’s service area contains the following provisions:
1. City will install a water meter at the location where the City water enters the property.
2. Payment of $12,520 representing the District’s meter capacity charge for a 3-inch water
meter.
3. Payment of the monthly water meter service charge for a 3-inch meter, which currently
is $66.00 per month.
4. Payment of the difference between the San Diego County Water Authority’s and the
District’s water charge (currently $71.62 per ac. ft.) for water used on the property.
The agreement further sets forth that an analysis shall be completed of the “Laurashawn”
area that is served by the District through an exchange agreement with the Rincon del Diablo
Municipal Water District. The analysis will determine the feasibility of a future transfer of the
area served by the transfer agreement.
Upon motion by Aleshire, seconded by Stone and unanimously carried, the following
resolution, entitled:
RESOLUTION NO. 2001-35
RESOLUTION OF THE BOARD OF DIRECTORS OF
VALLEY CENTER MUNICIPAL WATER DISTRICT
APPROVING ENTERING INTO AN AGREEMENT WITH
THE CITY OF ESCONDIDO FOR THE CITY TO
PROVIDE WATER SERVICE TO CITY-OWNED
PROPERTY WITHIN THE BOUNDARY OF
VALLEY CENTER MUNICIPAL WATER DISTRICT
was adopted by the following vote, to wit:
AYES: Directors Broomell, Aleshire and Stone
NOES: None
ABSENT: Director Armstrong and Polito
Valley Center Municipal Water District
Board of Directors’ Meeting
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7. Review of Strategic Plan Specific Goals, Budget Objectives and Ongoing or Long-term Issues
and Projects:
A Status Report as of the end of Fiscal Year 2000-2001 of the District’s Strategic Plan
specific goals, budget objectives and ongoing or long-term issues and projects were
reviewed. Of the 53 objectives, 30 were complete, 11 underway with completion expected
by the end of Fiscal Year 2001-2002 and 2 are multi-year projects. Ten listed objectives are
long-term, ongoing and/or under the control of an outside agency or party. Director Aleshire
noted that the Strategic Plan’s specific goal to complete a “Corporate Facility Master Plan”
was completed rather than tabled as stated in the Status Report. The Report will be
amended to reflect that the Corporate Needs and Options Assessment was completed and
accepted by the Board, but tabled due to concerns associated with energy cost impacts.
A total of 63 specific goals, objectives, issues and projects have been proposed for Fiscal
Year 2001-2002. Of these, 47 are projected to be completed within the fiscal year period, 14
are controlled by outside agencies and entities and 2 are multi-year projects.
Upon motion by Aleshire, seconded by Stone and unanimously carried, the Fiscal Year
2000-2001 and 2001-2002 Strategic Plan Specific Goals, Budget Objectives, Ongoing
or Long-term Issues and Projects were accepted.
8. Request to Increase Meter Relocation Fees:
Increases in the District’s water meter connection fees had been considered and approved
at the July 2, 2001 Board meeting. The increased connection fees reflect current costs
incurred to install a new meter service. Inadvertently, an increase in the meter relocation
charges had not been included in the request for the increase in fees considered by the
Board on July 2
nd
. Board approval to amend Section 160.8, Meter Relocation, to reflect the increase in the cost
to relocate an existing meter was requested. The charge to relocate a meter includes the cost
of a full meter installation less the cost of the meter. Relocating a meter entails the same
labor, traffic control, equipment and material costs (except the meter) as is required to install
a new meter service.
Director Aleshire stated that the proposed increases in the meter relocation fees (i.e. from
$610 to $1,272 for a ¾” meter) are unacceptable to him until further analysis is undertaken
of new technologies that could reduce costs. Specifically, Director Aleshire requested that
staff investigate boring equipment that could preclude the need to dig in the roads. Staff
noted that boring equipment has been demonstrated at different sites throughout the District
and soil conditions and rocks have limited their effectiveness. Director Aleshire questioned
why pipelines are installed in the middle of roads rather than on the side which would allow
for their accessibility without cutting into the road and traffic control would be minimized or
eliminated. Staff responded that installation of pipelines near the center of easements
reduces the potential for erosion and the equipment used when working on pipelines can be
contained within the prescribed easement.
Valley Center Municipal Water District
Board of Directors’ Meeting
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Upon motion by Stone, seconded by Aleshire and unanimously carried, consideration
of increases in the District’s meter relocation fees was tabled.
BOARD OF DIRECTORS’ AGENDA
9. San Diego County Water Authority’s Board of Directors’ Meeting:
President Broomell reported that at the San Diego County Water Authority’s July 26
th
Board of Directors’ meeting, pursuant to the Emergency Storage Project (ESP), the Board
authorized staff to work with the member agencies over a 30 to 60 day period upon receipt
of the following: operations and maintenance costs, comparison of the rate impact of current
budget for the ESP to the original ESP budget, a plan for emergency and non-emergency
operations of the ESP facilities that provides member agencies with operational flexibility,
comments on any agency operations proposals and financial analyses submitted to the
SDCWA for review and financial analysis. The City of San Diego’s Water Utilities Department
has requested this analysis and review as there are concerns over the benefit and financial
commitment of the Emergency Storage Project compared to raising the level of San Vicente
Reservoir.
The issuance of an RFP and award of a contract to plan development of a gas-fired electricity
generation facility of up to 50 Megawatts was not approved. President Broomell reported that
he had voted against this proposal. However, an agreement was authorized to expend up
to $100,000 to participate in development of a Regional Energy Infrastructure Study in
support of a Regional Energy Plan and added the Rancho Penasquitos Hydroelectric Facility
at a cost of $16,618,142.
10. Resignation of Vice President George Armstrong, Division 2 Representative:
The Board was advised that Vice President Armstrong has submitted his resignation as Board
of Director representing Division 2 effective upon the adjournment of the District’s August 6
th
Board of Directors’ meeting. Director Armstrong has served as a member of the District’s
Board of Directors since 1975. His letter of resignation states “It is with deep regret that I
submit this resignation, but it is with the greatest confidence that I leave the Valley Center
Municipal Water District in very capable hands”.
Per the Government Code, the Board of Directors may fill the vacancy by appointment within
60 days of the vacancy. An alternative is to call for an election to fill the vacancy or the
Board of Supervisors may fill the vacancy within ninety days of the vacancy or order the
District to conduct an election.
Upon motion by Aleshire, seconded by Stone and unanimously carried, Vice President
Armstrong’s resignation was accepted with regret, and staff was directed to proceed
toward complying with the requirements to fill the vacancy by Board appointment.
Valley Center Municipal Water District
Board of Directors’ Meeting
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11. Authorization of an Oppose Position for Senate Bill 221 (Kuehl):
The Board’s authorization of an “oppose” position on Senate Bill 221 (Kuehl) was requested
which addresses land use and water supplies. SB 221 would require that for subdivisions of
500 units or larger that an agency ensure that sufficient water supply is available to meet the
demands of the subdivision for 20 years into the future. SB 221 opens up water supply
availability decisions to litigation by any interested party including anyone against new growth
in a community. Within San Diego County, Proposition C assures prudent planning of water
facilities for planned developments as there is a direct relationship between SANDAG’s land
use planning and the San Diego County Water Authority’s planning.
Upon motion by Aleshire, seconded by Stone and unanimously carried, the Board
adopted an “oppose” position on Senate Bill 221 (Kuehl).
12. Regional Government Efficiency Commission:
Director Aleshire expressed that the Regional Government Efficiency Commission’s
organizational plan to create a regional “super” agency would inhibit local control and would
not be beneficial to the area. He suggested that a position of opposition be expressed by
the Board to local legislators.
Upon motion by Aleshire, seconded by Stone and unanimously carried, the Board
adopted a resolution opposing the Regional Government Efficiency Commission’s
proposed regional agency and staff was directed to inform its elected representatives
of this position.
13. County’s General Plan 2020:
Staff will continue to monitor the County’s General Plan 2020 process, the County’s proposed
land-use plan, for its potential impact upon District operations. One proposal being discussed
is that owners of downzoned property could sell their development rights that could be
purchased for higher density zoned properties.
CLOSED SESSION
14. A Closed Session was called by President Broomell at 4:18 p.m. pursuant to:
• Government Code §54956.9(a), Conference with Legal Counsel - Existing Litigation.
Name of case: Sweetwater Authority, et al. v. Dynegy, Inc., et al.
Superior Court Case GIC 760743
• Government Code §54956.9(c), Conference with Legal Counsel - Anticipated Litigation.
Number of potential cases: 1
The Regular Board meeting was reconvened at 4:40 p.m. No action was reported.
Valley Center Municipal Water District
Board of Directors’ Meeting
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ADJOURNMENT
15.
Upon motion by Aleshire, seconded by Stone and unanimously carried, the meeting was adjourned at 4:42 p.m.
ATTEST: ATTEST:
______________________________ _______________________________
Secretary President