VALLEY CENTER MUNICIPAL WATER DISTRICT
Regular Board Meeting
Monday, January 5, 2004
Time: 2:00 P.M.
Place: Board Room
29300 Valley Center Road
Valley Center, CA 92082
The Valley Center Municipal Water District Board of Directors’ meeting was called to order by President Broomell at 2:00 P.M.
ROLL CALL
Board members present were: Directors Broomell, Polito, Aleshire and Haskell. Director Stone was absent. Staff members present were: General Manager Arant, General Counsel Cowett, Director of Finance Jeffrey, Director of Operations Dacus, District Engineer Jewell, IT Specialist Rivard and Board Secretary Stetson. Spectator present was Mr. Dave Ross, Roadrunner Newspaper.
CONSENT CALENDAR
1. Upon motion by Polito, seconded by Aleshire and unanimously carried, the following consent calendar items were approved:
• Minutes of the Board meeting held December 15, 2003
• Audit demand check numbers 96914 through 97172
• Treasurer’s Report for the period ended November 30, 2003
ACTION AGENDA
2. Consideration of Proposal Re:
Cougar Pass Road
Easements:
Mr. John Braman, owner of property along Cougar Pass Road (APN 186-042-54-00) which is encumbered with easements, including a District 40’ wide pipeline easement, 60’ wide District road easement, a blanket road easement granted to the District as well as the San Diego County Water Authority’s pipeline easement, has proposed that the District quitclaim its road easement and the blanket road easement in exchange for a road easement over a new private road to be constructed. The District’s existing pipeline easement would not be affected by this proposal or the County’s Irrevocable Offer of Dedication of road right-of-way.
General Manager Arant reviewed that Mr. Braman has erected two gates on his property off of Cougar Pass Road which closed the road linking the Meadows community to Valley Center for those that do not have easement rights. Mr. Braman
has stated that there will be remotely operated gates installed with the new easement road that will facilitate use of the road by the District and others granted access.
Staff recommended initiating discussion with Mr. Braman regarding his exchange of easement proposal with the conditions that: the District would first receive a new easement document providing the District, at minimum, equivalent rights, the District would not be obligated to participate in the cost of construction or ongoing maintenance of the road, the District would have unlimited access to the road and would be held harmless for any claims for damages or liability arising from use of the road by others.
Upon motion by Aleshire, seconded by Haskell and unanimously carried, staff was directed to initiate discussion with Mr. Braman concerning the proposal of quitclaiming the District’s specific road easement and blanket road easement on APN 186-042-54-00 for the grant of a road easement over a new road with an alignment acceptable to the District.
3. Corporate Facility Master Plan Process:
Results of the Corporate Facility Master Plan study conducted by Gillis & Associates indicated that the acquisition of an additional 2 acres would be needed to meet the District’s corporate facility needs for the future at the current location and that developing facilities on a newly acquired site would likely be less expensive and result in a more efficient operation. It was assumed that the resale value of the existing property is at least equal to the cost of a new site.
In order to proceed with the Corporate Facility Master Plan process, completion of the following tasks was proposed:
• Arrange for an appraisal of the property adjacent and east of the District’s property to determine the cost of expanding the current site. ($4,500)
• Engineering, survey and mapping work involved in evaluating alternative levels of land purchases from the adjacent property. ($2,500)
• Ascertain the resale value of the current District property. ($16,000)
• Determine the cost of purchasing a new site for development of the District’s corporate facility. The District’s GIS will assist in this task to identify potential suitable sites. (Appraisal of $8,500 per site)
• Evaluation of the land-use issues associated with the alternative parcels such as the need for a zone change and the Major Use Permit process. ($8,500)
Adoption of Resolution No. 2004-04 was recommended to appropriate an additional $50,000 (includes contingencies) in the Fiscal Year 2003-04 budget for completion of the previously outlined tasks.
Upon motion by Aleshire, seconded by Polito and unanimously carried, the following resolution, entitled:
RESOLUTION NO. 2004-04
RESOLUTION OF THE BOARD OF DIRECTORS OF
THE VALLEY CENTER MUNICIPAL WATER DISTRICT
AMENDING THE 2003-2004 BUDGET BY APPROPRIATING
AN ADDITIONAL $50,000 FOR IMPLEMENTATION OF
THE CORPORATE FACILITY MASTER PLAN PROCESS
was adopted by the following vote, to wit:
AYES: Directors Broomell, Polito, Aleshire and Haskell
NOES: None
ABSENT: Director Stone
4. Award of Contract for the
Champagne
Lakes
Pipeline Replacement Project:
Bids were received for the Champagne Lakes Pipeline Replacement project on December 17th in which the lowest was submitted by KTA Construction, Inc. at $443,174. The new pipeline will be located in Old Highway 395 north of Nelson Way and will replace an existing CMLC pipeline located in the Champagne Lakes Park. Adoption of Resolution No. 2004-03 to award the contract to KTA Construction, Inc. was recommended.
Upon motion by Polito, seconded by Aleshire and unanimously carried, the following resolution, entitled:
RESOLUTION NO. 2004-03
RESOLUTION OF THE BOARD OF DIRECTORS OF
VALLEY
CENTER
MUNICIPAL WATER DISTRICT
AWARDING CONTRACT FOR THE
CHAMPAGNE
LAKES PIPELINE REPLACEMENT
was adopted by the following vote, to wit:
AYES: Directors Broomell, Polito, Aleshire and Haskell
NOES: None
ABSENT: Director Stone
5. Resolution Adopting a Mitigated Negative Declaration for the Meadows Reservoir No. 2:
In compliance with the California Environmental Quality Act (CEQA) requirements, an initial study of the proposed Meadows Reservoir No. 2 was prepared which identified potentially significant environmental effects. As such, mitigation measures for the identified environmental effects were incorporated in a prepared Mitigated Negative Declaration. In addition, a mitigation monitoring program has been prepared to ensure compliance.
Project Manager Williams reviewed the environmental factors potentially affected and the mitigation measures to be incorporated, as outlined below:
Aesthetics:
Match existing structure height and design elements
Utilize exterior paint scheme to blend with surrounding environment
Air Quality:
Mandate the use of approved emissions control devices on all construction equipment
Noise:
Limit construction activity to normal working hours
Construction equipment to be equipped with muffler devices
Transportation/Traffic:
Contractor to adhere to local traffic laws and regulations
Provide public notification signs
Adoption of Resolution No. 2004-01 was requested to approve the Mitigated Negative Declaration, adopt a Mitigation Monitoring Program and direct the filing of the Notice of Determination with the County Clerk.
Upon motion by Polito, seconded by Haskell and unanimously carried, the following resolution, entitled:
RESOLUTION NO. 2004-01
RESOLUTION OF THE BOARD OF DIRECTORS OF
VALLEY CENTER MUNICIPAL WATER DISTRICT
ADOPTING A MITIGATED NEGATIVE DECLARATION
AND MITIGATION MONITORING PROGRAM FOR
MEADOWS RESERVOIR NO. 2
was adopted by the following vote, to wit:
AYES: Directors Broomell, Polito, Aleshire and Haskell
NOES: None
ABSENT: Director Stone
6. Insurance Retrospective Premium Adjustment:
Director of Finance Jeffrey reported that a refund of $16,173.50 was received from ACWA/JPIA which is a retrospective premium adjustment on the District’s liability, property and workers compensation insurance policies. It was explained that the premiums are estimated considering expected claims and earnings. Upon review of the program and as claims are closed, retrospective adjustments are made to the premiums.
7. ACWA/JPIA Executive Committee Election, Nominations:
The Association of California Water Agencies/Joint Powers Insurance Authority (ACWA/JPIA) will be conducting an election to fill the office of Vice President and two Executive Committee positions for three-year terms. The election will be held during the Spring 2004 Conference on May 3rd and nominations have been requested. Nominated candidates must be elected or appointed directors of the JPIA member they represent, and the member district must participate in the three insurance programs: liability, property and workers’ compensation.
The District does participate in all three of the ACWA/JPIA’s insurance programs and its JPIA Representative, Director Merle Aleshire, was nominated as a candidate for the Executive Committee for the election to be held on May 3, 2004, as follows:
Upon motion by Polito, seconded by Haskell and unanimously carried, the following resolution, entitled:
RESOLUTION NO. 2004-02
RESOLUTION OF THE BOARD OF DIRECTORS OF
VALLEY CENTER MUNICIPAL WATER DISTRICT
NOMINATING ITS ACWA/JPIA BOARD MEMBER,
MERLE J. ALESHIRE, Ph.D., TO THE EXECUTIVE
COMMITTEE OF THE ASSOCIATION OF
CALIFORNIA
WATER AGENCIES JOINT POWERS INSURANCE
AUTHORITY (“ACWA/JPIA”)
was adopted by the following vote, to wit:
AYES: Directors Broomell, Polito, Aleshire and Haskell
NOES: None
ABSENT: Director Stone
GENERAL MANAGER’S AGENDA
8. Review of Miscellaneous Informational Items:
Notice of Water Supply and Water Use Restrictions – General Manager Arant informed the Board of the Metropolitan Water District’s shutdown of its treated water aqueducts to complete work at the Skinner Treatment Plant and inspections of the Authority’s pipelines to be effective from January 31st through February 10th. Customers will receive written notification of implementation of the District’s Emergency Water Management Plan during this time period in which all agricultural watering (except for livestock watering) and outdoor landscape irrigation will be prohibited. Because the shutdown schedule is administered by Metropolitan, customers will be encouraged to view updates on the District’s web site or to contact the District’s office.
CLOSED SESSION
9. A Closed Session was called by President Broomell at 2:50 p.m. pursuant to:
▪ Government Code §54956.9(a), Conference with Legal Counsel – Existing Litigation.
Name of Case: Regeher v. Valley Center Municipal Water District
Case No. IN032378
▪ Government Code §54956.9(a), Conference with Legal Counsel – Existing Litigation.
Name of Case: David West v. Valley Center Municipal Water District, et al.
Case No. GIC 821769
RECONVENE
10. The regular Board meeting was reconvened at 2:55 p.m. No action was reported.
ADJOURNMENT
11. Upon motion by Aleshire, seconded by Polito and unanimously carried, the meeting was adjourned at
2:56 p.m.
ATTEST: ATTEST:
____________________________ _______________________________
President Secretary