March 3, 2003
VALLEY CENTER MUNICIPAL WATER DISTRICT
Regular Board Meeting
Monday, March 3, 2003
Time: 2:00 P.M.
Place: Board Room
29300 Valley Center Rd.
Valley Center, CA 92082
The Valley Center Municipal Water District Board of Directors’ meeting was called to order by
President Broomell at 2:00 P.M.
ROLL CALL
Board members present were: Directors Broomell, Polito, Aleshire, Stone and Haskell. Staff
members present were: General Manager Arant, General Counsel Cowett, District Engineer
Jewell, Director of Finance Jeffrey, Project Engineer Grabbe, Project Manager Williams, Water
Systems Supervisor Bull, Accountant Pugh, Information Technology Specialist Learue and
Board Secretary Stetson. Spectator present was Mr. Dave Ross, Valley Roadrunner
Newspaper.
CONSENT CALENDAR
1.
Upon motion by Polito, seconded by Stone and unanimously carried, the following consent calendar items were approved:
• Minutes of the Board meeting held February 18, 2003
• Resolution No. 2003-09 adjusting the District’s authorized debt limits per
Ordinance No. 171, effective January 1, 2003
• Resolution Numbers 2003-07 and 2003-08 concurring in the nominations of Joan
Finnegan and Melody Henriques to the ACWA/JPIA Executive Committee
• Audit demand check numbers 92896 through 93087
ACTION AGENDA
2. Code of Ethical Practices:
A Code of Ethical Practices governing the directors and employees of the District was
presented which is in compliance with the District’s Strategic Plan to develop and adopt an
Ethics Policy for the District and incorporates the direction received from the Board to
create a Code of Ethical Practices statement addressing the issues and practices in
general terms within one page.
Areas addressed are: Roles and Responsibilities; Personal Gain; Incompatible Interests;
Use of District Time and Resources; Gifts and Favors and Disclosure of Confidential or
Closed Session Information. If adopted, the Code of Ethical Practices will be distributed to
all employees and displayed in the District’s Administration and Board Rooms.
Upon motion by Aleshire, seconded by Polito and unanimously carried, the
following resolution, entitled:
RESOLUTION NO. 2003-06
RESOLUTION OF THE BOARD OF DIRECTORS OF
THE VALLEY CENTER MUNICIPAL WATER DISTRICT
ADOPTING A CODE OF ETHICAL PRACTICES
GOVERNING THE DIRECTORS AND EMPLOYEES OF
THE VALLEY CENTER MUNICIPAL WATER DISTRICT
was adopted by the following vote, to wit:
AYES: Directors Broomell, Polito, Aleshire, Stone and Haskell
NOES: None
ABSENT: None
3. Request to Award Purchase Order for Triple-Wide Modular Board Room Building:
Project Engineer Grabbe reported that three bids were received on February 19
th
for the proposed new 36' x 55' commercial modular complex which will house the new Board
Room. The lowest bid was submitted by Design Space Modular Buildings at $124,958.
The budgeted total for this project is $225,000. A fire sprinkler system has been added to
comply with fire code requirements at an additional cost of $10,500. Additional expenses
will be incurred to bring an adequate water supply to the building and to connect the fire
alarm system to the District’s security system. Occupancy of the new modular building will
be between 80-85 people. In Fiscal Year 2003-04, additional funding will be requested to
remodel the existing Board Room into office areas and miscellaneous improvements
including constructing portions of the decking and awning, interior furnishings, audio visual
equipment upgrades, etc.
Delivery of the new modular building is expected by the end of May with the work
completed to conduct Board meetings in it anticipated by the end of July 2003.
Upon motion by Aleshire, seconded by Stone and unanimously carried, the
following resolution, entitled:
RESOLUTION NO. 2003-11
RESOLUTION OF THE BOARD OF DIRECTORS OF
VALLEY CENTER MUNICIPAL WATER DISTRICT
AWARDING PURCHASE ORDER FOR
TRIPLE WIDE MODULAR BOARD ROOM BUILDING
was adopted by the following vote, to wit:
AYES: Directors Broomell, Polito, Aleshire, Stone and Haskell
NOES: None
ABSENT: None
4. Approval of Task Order No. 4 for the Design of the Champagne Lakes Pipeline
Replacement Project:
Board approval of Task Order No. 4 to the existing Agreement for Professional Services
between the District and Powell/PBS&J for the preparation of engineering drawings and
specifications for the Champagne Lakes Pipeline Replacement project was requested.
The Champagne Lakes Pipeline Replacement Project consists of the design and
construction of approximately 3,500 feet of 14-inch diameter pipeline within Champagne
Boulevard between Nelson Way and Ritson Road. Approximately 1,200 feet of 12-inch
ductile iron pipe would be abandoned and several meter facilities relocated. This pipeline
was identified for replacement as it is located under several man-made lakes and earthen
dams that minimize access to the facilities.
A design proposal from PBS&J for the preparation of construction drawings and
specifications that will be used to secure construction bids was solicited. A proposed fee
for service is not to exceed $82,100 for design and $4,000 for easement acquisition, or a
total not to exceed amount of $86,100.
Upon motion by Polito, seconded by Aleshire and unanimously carried, Task Order
No. 4 to the existing Agreement for Professional Services between the District and
Powell/PBS&J dated December 6, 2001, was approved for the preparation of
engineering drawings and specifications for the Champagne Lakes Pipeline
Replacement Project.
5. Review of Construction Estimates for the Jesmond Dene Road Water Line Replacement
and Request for a Budget Adjustment:
District Engineer Jewell stated that the Jesmond Dene pipeline is a 12-inch tar wrapped,
cement mortar lined steel pipe that was identified to be replaced as opportunities arose. In
conjunction with the Edington subdivision’s road work, the developer prepared plans for
replacement of the pipeline along Jesmond Dene Road adjacent to the development. It
was proposed that the developer would construct the pipeline with the District paying for
the work. Subsequently, it was discovered that the length of the pipeline south and east of
the proposed Edington development to the Jesmond Dene Pump Station is in a
deteriorated condition and requires replacement. Boyle Engineers was retained from the
District’s “As Needed” Engineers list to combine existing plans for replacement of the
pipeline with a new plan to include the additional length of pipeline identified for
replacement. It was discovered by Boyle Engineers that the District’s proposal for
connection from the subdivision was 600 feet short due to the subdivision road work not
extending to the property line of the development.
Boyle Engineers prepared an estimate referred to as an “opinion of probable construction
cost” of $508,994 for the construction cost. The District’s previous estimate had been
$294,789. An analysis of the construction cost estimate from Boyle was undertaken by
staff along with review of bids on pipeline projects. It was concluded that even with the
addition of the approximately 600 feet of pipeline, the estimate from Boyle was
substantially higher than staff could justify following its line item analysis. Boyle Engineers
has responded that they stand by their estimate. Staff has modified its estimate for a
construction cost total of $374,083 with a total of $405,268 including design, inspection,
administration and personnel charges. District Engineer Jewell stated that staff’s estimate
will be used as the engineer’s estimate when advertising for bids for the Jesmond Dene
Road Water Line Replacement project.
Adoption of Resolution No. 2003-10 was requested to appropriate in the Fiscal Year 2002-
03 budget an additional $85,000 for the Jesmond Dene Road Water Line Replacement
Project.
Upon motion by Aleshire, seconded by Haskell and unanimously carried, the
following resolution, entitled:
RESOLUTION NO. 2003-10
RESOLUTION OF THE BOARD OF DIRECTORS OF
VALLEY CENTER MUNICIPAL WATER DISTRICT
AMENDING THE 2002-03 BUDGET BY APPROPRIATING
AN ADDITIONAL $85,000 TO THE
JESMOND DENE ROAD PIPELINE REPLACEMENT
PROJECT (ACCOUNT #01-5603.62)
was adopted by the following vote, to wit:
AYES: Directors Broomell, Polito, Aleshire, Stone and Haskell
NOES: None
ABSENT: None
GENERAL MANAGER’S AGENDA
6. Security Measures:
General Manager Arant reported that all employees have been issued badges with their
photographs to be worn during working hours. Also, commencing next week visitors will
be provided badges to be worn on-site. Next week, a vulnerability assessment meeting
will be held to review security at the District’s facilities.
7. SANDAG’s Regional Comprehensive Plan:
A component of the San Diego Association of Government’s (SANDAG) Regional
Comprehensive Plan is the Integrated Regional Infrastructure Strategy. General
Manager Arant stated that it is felt that SANDAG will attempt to regionalize water and
wastewater services in a similar manner as transportation. The strategy is to use the
county’s infrastructure to implement the “Smart Growth” concept which is to focus growth
into existing urban areas. Discussion of “redirecting” revenues/resources to the urban
areas is of concern to public agencies in the unincorporated areas such as the District.
Staff noted that the District serves property within its service area per the zoning as
designated by the County. Possible efforts to redirect revenue from the District to facilitate
growth in the urban areas will continue to be monitored.
BOARD OF DIRECTORS’ AGENDA
8. San Diego County Water Authority’s Board of Directors’ Meeting:
At the San Diego County Water Authority Board meeting of February 27
th
, an agreement was approved with Fabiani and Company, LLC for Specialized Federal Appropriation
Advocacy regarding pursuing funding for desalination projects.
The San Diego County Water Authority has initiated its long-term planning process through
development of the Regional Water Facilities Master Plan which will serve as the
Authority’s roadmap for implementing the major capital improvements needed to serve
projected water demands. Three specific supply alternatives identified in the Master Plan
are: construction of a pipeline from the north to obtain additional water from Metropolitan,
development of an additional supply from the west through seawater desalination, and
construction of a new pipeline from the east to deliver water from the Colorado River. An
open house and scoping meeting on the alternative projects and to provide a forum to
make written and oral comments on the scope of the Program’s Environmental Impact
Report will be held on March 5
th
beginning at 5:30 p.m. Director Stone stated that he will attend the open house meeting and will convey the District’s position that the proposed
alternative to construct a new pipeline from the east to deliver water from the Colorado
River (Mexican Pipeline) is not a reasonable alternative due to many factors including its
high cost, security issues and availability of water from the Colorado River over that
already allocated.
CLOSED SESSION
9. A Closed Session was called by President Broomell at 3:10 p.m. pursuant to:
• Government Code §54956.9(a), Conference with Legal Counsel - Existing Litigation.
Name of Case: Sweetwater Authority, et al. v. Dynegy, Inc., et al.
San Diego Superior Court Case GIC 760743
• Government Code §54956.9(a), Conference with Legal Counsel - Existing Litigation.
Name of Case: Rincon del Diablo Municipal Water District, et al. vs. San Diego
County Water Authority, et al.
San Diego County Superior Court Case No. GIC798230
• Government Code §54957.6(a), Conference with Labor Negotiations
Agency Representatives: Gary T. Arant, General Manager
William J. Jeffrey, Director of Finance
Linda Hale, Manager of Human Resources
• Government Code §54957.6(a), Employee Performance Evaluation
Title of Position: General Manager
The Regular Board meeting was reconvened at 5:10 p.m. No action was reported.
ADJOURNMENT
10.
Upon motion by Stone, seconded by Aleshire and unanimously carried, the meeting was adjourned at 5:11 p.m.
ATTEST: ATTEST:
______________________________ _______________________________
Secretary President